{"id":649,"date":"2015-07-29T12:18:39","date_gmt":"2015-07-29T10:18:39","guid":{"rendered":"https:\/\/www.polyas.de\/blog\/?p=649"},"modified":"2015-08-05T11:32:42","modified_gmt":"2015-08-05T09:32:42","slug":"the-charter-of-a-club-society-or-association-mandatory-content-and-bespoke-clauses","status":"publish","type":"post","link":"https:\/\/www.polyas.de\/blog\/en\/digital-democracy\/the-charter-of-a-club-society-or-association-mandatory-content-and-bespoke-clauses","title":{"rendered":"The Charter of a club, society or association &#8211; mandatory content and bespoke clauses"},"content":{"rendered":"<p>\u201cUnity is strength\u201d goes the adage, which is why a group of people will often form a union to achieve a common goal. And with a formal union, club or society come democratic procedures, elections and ballots. But a union, or association, also needs rules.<!--more--><\/p>\n<h2>The Charter \u2013 the constitution of the association<\/h2>\n<p>Every association requires a charter, which must be drawn up and agreed on at the founding meeting of the association. The charter is the equivalent of a constitution. It complies with the few regulations pertaining to association law as stipulated in the Civil Code (<em>BGB<\/em>) and sets out the structures and functions of the association.<\/p>\n<p>The charter of any association operating under private law is an expression of the group\u2019s private autonomy; it does not have the character of a law on a country\u2019s statute books.<\/p>\n<h2>Things that the charter must state, should specify and may include<\/h2>\n<p>There are clauses that an association charter <strong><em>must<\/em><\/strong> contain, clauses that it <strong><em>should<\/em><\/strong> contain and clauses that it <strong><em>may<\/em><\/strong> contain.<\/p>\n<p>\u00a7 57 <em>BGB<\/em> stipulates that an association charter <strong><em>must<\/em><\/strong> contain the following items of information:<\/p>\n<ul>\n<li>the purpose of the association<\/li>\n<li>the name of the association<\/li>\n<li>the address\/location of the association<\/li>\n<li>the words that the association is to be registered as such.<\/li>\n<\/ul>\n<p>\u00a7 58 <em>BGB<\/em> stipulates that an association charter <strong><em>should<\/em><\/strong> contain stipulations on the following subjects:<\/p>\n<ul>\n<li>how individuals may join and leave the association<\/li>\n<li>membership fees<\/li>\n<li>the formation and make-up of the committee<\/li>\n<li>the rules relating to the convening of the general meeting and the documentation of decisions reached at the meeting<\/li>\n<\/ul>\n<p>As an expression of its autonomy an association <strong><em>may<\/em><\/strong> also insert provisions regulating its internal workings. The \u00a7\u00a7 21 ff. <em>BGB<\/em> set out rules governing the internal workings of an association in the absence of explicit provisions within its charter. These rules can be considered a kind of standard legal constitution governing associations, a set of provisions aiming to weigh up all interests and achieve a measure of harmony between members. Legal rules on a given matter can be supplanted by an association\u2019s own provisions.<\/p>\n<h2>Taking legal advice<\/h2>\n<p>Even though the law allows associations a considerable amount of leeway in many areas, there is a limit to the extent to which a charter can dictate the terms of membership. For instance, a charter cannot confer arbitrary powers on an office or officer. It is therefore important to take legal advice, particularly where the desired provisions differ markedly from the rules laid down by law.<\/p>\n<h2>Enshrining electronic voting procedures in the charter<\/h2>\n<p>If online voting procedures are to be adopted, the relevant provisions must be added to the charter. More information on this subject will be <a href=\"https:\/\/www.polyas.de\/blog\/en\/digital-democracy\/changing-the-associations-charter\">available next week<\/a> here in the blog.<\/p>\n<p><span style=\"font-size: 10pt;\"><strong>Important notice:<\/strong> Please note that the above mentioned information refer to German law. The law in other countries may differ from that. All information given in this article are for information purposes only and no legal advice. No guarantee of completeness and legal correctness. Please contact a legal advisor in your country for legal advice.\u00a0<\/span><\/p>\n<p><span style=\"color: #808080; font-size: 8pt;\">Picture source: <a style=\"color: #808080;\" href=\"https:\/\/www.flickr.com\/photos\/dskley\/14657736498\/in\/photolist-okfJoN-aLHJhT-aLHJkK-aLHJcB-aLHJ5K-aLHJqH-aLHJan-aLHJ7P-CrMta-hZbut9-9dNQhi-7YmcV7-7ZmsDy-71Fq74-cy8vdq-CHQrc-5JzFaq-smCQmW-j33iHS-j31ouC-4YGNcz-j2Yj2p-aR3Lpx-j2ZHcZ-2ojUE4-j31oSG-j2Ygq2-4w1ReJ-j31pyw-j33jC7-j31q37-j2ZJZg-j31qR1-j2Yi3k-5ELp4m-j2YiqK-71KqJS-7jjd9A-63mehu-71KqNo-71KqMf-71Fqav-71Fq8a-71Fq66-71Fq4Z-9ijcoJ-4qc5EB-ak9H3v-vjQjK-uBoA5\" target=\"_blank\">Dennis Skley\/flickr <\/a>(<a style=\"color: #808080;\" href=\"https:\/\/creativecommons.org\/licenses\/by-nd\/2.0\/\" target=\"_blank\">CC BY-ND 2.0 licence<\/a>)<\/span><\/p>\n<p>&nbsp;<\/p>\n","protected":false},"excerpt":{"rendered":"<p>\u201cUnity is strength\u201d goes the adage, which is why a group of people will often form a union to achieve a common goal. And with a formal union, club or society come democratic procedures, elections and ballots. But a union, or association, also needs rules.<\/p>\n","protected":false},"author":2,"featured_media":644,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_eb_attr":"","ub_ctt_via":"","spay_email":"","jetpack_publicize_message":"","jetpack_is_tweetstorm":false,"jetpack_publicize_feature_enabled":true},"categories":[37],"tags":[170,166,168],"featured_image_src":"https:\/\/www.polyas.de\/blog\/wp-content\/uploads\/2015\/07\/Verein_Satzung_Vereinssatzungen.jpg","author_info":{"display_name":"Matthias Schubert","author_link":"https:\/\/www.polyas.de\/blog\/author\/m-schubert"},"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v19.9 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>The Charter of a club, society or association - mandatory content and bespoke clauses - POLYAS<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.polyas.de\/blog\/en\/digital-democracy\/the-charter-of-a-club-society-or-association-mandatory-content-and-bespoke-clauses\" \/>\n<meta property=\"og:locale\" content=\"de_DE\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"The Charter of a club, society or association - mandatory content and bespoke clauses - POLYAS\" \/>\n<meta property=\"og:description\" content=\"\u201cUnity is strength\u201d goes the adage, which is why a group of people will often form a union to achieve a common goal. 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The charter dictates association life in the form of a constitution and is thus closely tied with the goals, work methods and decision-making regulations of an\u2026","rel":"","context":"In &quot;Digital Democracy&quot;","img":{"alt_text":"","src":"https:\/\/i0.wp.com\/www.polyas.de\/blog\/wp-content\/uploads\/2015\/08\/Verein_Vereinssatzung_aendern.jpg?resize=350%2C200&ssl=1","width":350,"height":200},"classes":[]},{"id":5929,"url":"https:\/\/www.polyas.de\/blog\/en\/electoral-research\/professional-associations-explained","url_meta":{"origin":649,"position":1},"title":"What is a Professional Association?","date":"08\/11\/2017","format":false,"excerpt":"Jobs often make up a large part of one's identity, you spend so much time with co-workers and fellow professionals it makes sense to band together to try and advance the field in which you work. In this latest blog series, we are taking a look at Professional Associations as\u2026","rel":"","context":"In &quot;Electoral research&quot;","img":{"alt_text":"What are professional associations","src":"https:\/\/i0.wp.com\/www.polyas.de\/blog\/wp-content\/uploads\/2017\/11\/What-is-a-professional-association.jpg?resize=350%2C200&ssl=1","width":350,"height":200},"classes":[]},{"id":5538,"url":"https:\/\/www.polyas.de\/blog\/en\/electoral-research\/associations-structure","url_meta":{"origin":649,"position":2},"title":"How are associations structured?","date":"22\/08\/2017","format":false,"excerpt":"Associations are member organizations which operate under a joint purpose. They focus their work on benefiting their members. The structure of associations tends to be similar with only slight differences between the various types of associations.\u00a0 There is a wide variety of associations but they ultimately all have the same\u2026","rel":"","context":"In &quot;Electoral research&quot;","img":{"alt_text":"Read more about successful election management in associations","src":"https:\/\/i0.wp.com\/www.polyas.de\/blog\/wp-content\/uploads\/2017\/01\/Electoral_Research.png?resize=350%2C200&ssl=1","width":350,"height":200},"classes":[]},{"id":732,"url":"https:\/\/www.polyas.de\/blog\/en\/election-management\/practice-tips-for-planning-elections-3-collecting-candidate-information","url_meta":{"origin":649,"position":3},"title":"Practice Tips for Planning Elections: #3 Collecting candidate information","date":"01\/09\/2015","format":false,"excerpt":"The preparation for an election must be conducted as meticulously as the election itself. Errors, inaccurate information or missed deadlines - and already the entire process is invalid. The election regulation, election charter or association charter provide the rough guideline for this. Missing information for the authorised voters may lead\u2026","rel":"","context":"In &quot;Election Management&quot;","img":{"alt_text":"","src":"https:\/\/i0.wp.com\/www.polyas.de\/blog\/wp-content\/uploads\/2015\/08\/polyas_wahltipps3.jpg?resize=350%2C200&ssl=1","width":350,"height":200},"classes":[]},{"id":6080,"url":"https:\/\/www.polyas.de\/blog\/en\/polyas\/professional-associations-vs-regulatory-colleges","url_meta":{"origin":649,"position":4},"title":"The differences between Professional associations &#038; Regulatory Colleges","date":"13\/12\/2017","format":false,"excerpt":"There are clear differences between Professional associations and Regulatory Colleges in terms of both their purpose and governance. Today we\u00a0will be clarifying the main aspects and difference between these often-confused institutions. Professional Associations Professional associations are voluntary organizations\u00a0that ultimately exist to serve the interest of their members. Membership is not\u2026","rel":"","context":"In &quot;About POLYAS&quot;","img":{"alt_text":"online Board elections for Professional associations explained","src":"https:\/\/i0.wp.com\/www.polyas.de\/blog\/wp-content\/uploads\/2017\/11\/Professional-Associations-Board-Elections.jpg?resize=350%2C200&ssl=1","width":350,"height":200},"classes":[]},{"id":5558,"url":"https:\/\/www.polyas.de\/blog\/en\/electoral-research\/board-of-directors-associations","url_meta":{"origin":649,"position":5},"title":"How Board of Directors Elections in Associations work","date":"24\/08\/2017","format":false,"excerpt":"Associations are established by people who share a common interest. They solely exist to serve their membership. In order to have a smoothly running association, the members elect a board of directors\u00a0to lead the association on their behalf. 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